Calculate meeting cost per outcome.
Estimate the labour cost of one meeting, its annual recurrence, and the cost per documented decision or confirmed action. Inputs stay in your browser and are not submitted to Groundnote.
Formula and assumptions
Meeting cost = attendees × meeting duration in hours × estimated hourly cost, plus total preparation and follow-up team-hours × estimated hourly cost.
Annual recurring cost = meeting cost × meetings per year. Cost per decision or action divides one meeting's estimated cost by the number of documented decisions or confirmed actions.
This is a planning estimate, not measured waste, productivity loss, accounting advice, or a savings promise. Hourly cost may exclude employment overhead, opportunity cost, technology, travel, tax, and differences between participant salaries.
Meeting cost inputs
Use an average loaded hourly cost if available. Preparation and follow-up are total team-minutes across everyone involved, not minutes per attendee.
Estimated meeting cost
Assumptions used
These figures estimate labour input only. They do not establish waste, value, productivity, or savings.